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Contract Terms and Instructions

040-M2 LIVE FRESHWATER FISH

Start Date: 05/2012

End Date: 08/2014

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 040-M2
    LIVE FRESHWATER FISH

  2. HOW TO ORDER:
    Customers must issue an internal purchase order and reference CPA Contract No. 040-M2 to be eligible
    for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item Code:
    040-40

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency,
    Higher Education or Cooperative member.

  3. CONTRACT PRICING INFORMATION (XLS)

  4. CONTRACTORS:

    Payee ID No.: 18002155713
    Bait Barn Fisheries
    2704 Hwy. 21 East
    Bryan, TX 77803
    Contact: Stephanie Patranella
    Phone: 979-778-3056
    Email:baitbarn_fisheries@yahoo.com

    Payee ID No.: 14316457580
    Crystal Lake Fisheries, Inc.
    Route 2 Box 528
    Ava, MO 65608
    Contact: Vanessa Johnson
    Phone: 417-683-2301
    Email:info@crystallakefisheries.com

  5. TERM OF CONTRACT: May 23, 2012 to August 31, 2013
    Renewal Term: September 1, 2013 thru August 31, 2014

    RENEWAL OPTIONS: Four (4) one-year periods, if exercised:
    2nd Renewal Period: September 1, 2014 thru August 31, 2015
    3rd Renewal Period: September 1, 2015 thru August 31, 2016
    4th Renewal Period: September 1, 2016 thru August 31, 2017

  6. Expedited Payment Term Discount: Bait Barn Fisheries: 2% if paid in 10 days business days.

  7. DELIVERY: Reference Contract Pricing Information

  8. SHIPPING INFORMATION: F.O.B Destination. Prices include all shipping; handling fees; fuel surcharges
    and any other freight related fees.

  9. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand
    unless the Contractor has obtained prior written approval from the CPA Contract Manager in
    coordination with the Customer. The Contractor must have written confirmation from the CPA
    Contract Manager of the substitution before making delivery.

  10. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes,
    amendments or other post-award concerns should be directed to:
    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    E-mail: tpass_cmo@cpa.state.tx.us

  11. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Melissa McIlroy, CTPM, CTCM
    Texas Procurement and Support Services
    Phone: (512) 463-3174
    Email: melissa.mcilroy@cpa.state.tx.us

  12. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of
    the same general category that could have been encompassed in the award of this contract, and
    that are not already on the contract, may be added. Customers are encouraged to request
    additional items by contacting the TPASS contract manager.

  13. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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