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General Contract Information

Contract 037-M1 Advertising and Promotional Specialty Products

Start date: 11/2012

End date: 10/2013

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 037-M1
    Advertising and Promotional Specialty Products
  2. HOW TO ORDER:

    Customers must issue an internal purchase order and reference CPA Contract No. 037-M1 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item:
    037-52
    037-78

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  3. CONTRACT PRICING AND DELIVERY INFORMATION (XLS)
  4. CONTRACTORS

    Payee ID No.: 17428451938
    Advertising Concepts
    2527 Redland Point
    San Antonio, TX 78259
    Contact: Gary Nagel
    Phone: 210-496-5396
    Email: adcon@satx.rr.com

    Payee ID No.: 17529974473
    Sierra Group, LLC
    2281 Nordic Way
    Turlock, CA 95382
    Contact: Daniel L. Wallace
    Phone: 415-613-5282
    Email: dan@sierragroupllc.com

  5. TERM OF CONTRACT: November 13, 2012 through October 31, 2013 The Contract shall commence upon the issuance of a Notice of Award by the CPA and shall automatically expire on October 31, 2013

    RENEWAL OPTIONS:
    1st Renewal Option: November 1, 2013 through October 31, 2014
    2nd Renewal Option: November 1, 2014 through October 31, 2015
    3rd Renewal Option: November 1, 2015 through October 31, 2016
    4th Renewal Option: November 1, 2016 through October 31, 2017

  6. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  7. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    tpass_cmo@cpa.state.tx.us

  8. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Josie Rodriguez, CTPM, CTCM
    Texas Procurement and Support Services
    Phone: (512) 463-3391
    josie.rodriguez@cpa.state.tx.us

  9. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
  10. CONTRACTOR PERFORMANCE: The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the system is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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