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Contract Terms and Instructions

031-A1-AIR CONDITIONING, HEATING, AND VENTILATING: EQUIPMENT AND ACCESSORIES

Start Date: 08/2010

End Date: 05/2015


Section 1 - Special Instructions and Conditions

1.1   DESCRIPTION OF CONTRACT:  CONTRACT NO. 031-A1
       Air Conditioning, Heating, and Ventilating Equipment and Accessories

1.2   PURCHASE ORDERS:  Only contract purchase orders issued through the TxSmartBuy on-line
      ordering system are eligible for contract pricing.

      The Contractor agrees not to ship any materials until issuance of a Purchase Order by the 
      authorized ordering entity (State Agency, Higher Education, or Cooperative members).  

1.3   TERM OF CONTRACT:  August 2, 2010 through May 31, 2011
      RENEWAL TERM: June 1, 2011 - May 31, 2012
      RENEWAL TERM: June 1, 2012 - May 31, 2013
      RENEWAL TERM: June 1, 2013 - May 31, 2014  
      RENEWAL TERM: June 1, 2014 - May 31, 2015  

1.4   SPOT PURCHASE OPTION: NONE 

1.5   DELIVERY AFTER RECEIPT OF ORDER: See line item for specific delivery days after receipt of order

1.6   SHIPPING (FREIGHT) INFORMATION:  All shipping is F.O.B. destination. Prices include all shipping and handling fees.

1.7   WARRANTY:  The manufacturer's standard warranty shall apply to all products, equipment, and accessories purchased 
                 from the contract.
   
1.8   SUBSTITUTIONS:  During the Contract term, the Contractor shall not substitute a product or brand
      unless the Contractor has obtained prior written approval from the CPA Contract Manager in 
      coordination with the Customer.  The Contractor must have written confirmation from the CPA 
      Contract Manager of the substitution before making delivery.

1.9   CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
      amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      E-mail: tpass_cmo@cpa.state.tx.us

1.10  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of 
      the same general category that could have been encompassed in the award of this contract, and 
      that are not already on the contract, may be added.   Customers are encouraged to request 
      additional items by contacting the TPASS contract manager.

1.11  CONTRACTOR PERFORMANCE:       
      The Comptroller of Public Accounts (CPA) administers a vendor performance program
      for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section
      2155.077. The Vendor Performance and Debarment Program relies on the ordering
      entity's participation in gathering information on vendor performance. Ordering Entities
      shall report vendor performance on purchases over $25,000 from contracts administered
      by the commission or any other purchase over $25,000 made through delegated authority
      granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor 
      performance on purchases under $25,000.

      Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
      The purpose of the Vendor Performance Tracking System is to:
      -Identify vendors that have exceptional performance. 
      -Aid purchasers in making a best value determination based on vendor past performance. 
      -Protect the state from vendors with unethical business practices. 
      -Provide performance scores in four measurable categories for the CMBL vendors. 
      -Track vendor performance for delegated and exempt purchases 

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