Request for Information
From: LaFleur, Jennifer
Sent: Friday, November 18, 2005 2:26 PM
Subject: pia request
Nov. 18, 2005
Texas Comptroller of Public Accounts
Sent via email (firstname.lastname@example.org)
Dear Public Information Officer:
I am writing to request under the Texas Public Information Act an electronic copy of the state employees payroll database. This request is for the most recent data available. We have received the information in the past, so I've attached the record layout for what we have received before.
I am requesting all fields (full name, date of birth, agency, salary, etc.) in the database. If there are any fields that you must withhold by law (Social Security numbers, for example), please let me know what those fields are. I'm sure we can work out a format that will be workable for your office and the paper. If the format has not changed since we received it before, that is fine.
I frequently deal with large databases. Last time the information came in xls format. I can accept information in several formats, including ASCII, dbf, xls, etc. I can accept the data on a variety of media (computer tape, CD-ROM, FTP, email attachment, etc.). In addition, please include record layouts, code sheets or any other documentation necessary to interpret the data.
In the interest of expediency, and to minimize the research and/or duplication burden on your staff, I would be happy to speak with your database administrator to figure out a method that is easiest for you.
Additionally, if you have questions or need more information, please contact me by telephone or email. My telephone number is: 214-977-8509. My email address is email@example.com.
Disclosure of this information is in the public interest because providing a copy of the information primarily benefits the general public. I therefore request a waiver of all fees and charges pursuant to Section 552.267 of the Act. If you will be charging processing fees, please email me an itemized estimate explaining how the costs were calculated.
I look forward to hearing from you promptly, as specified in the law.
Thank you so much for your help!
Computer-assisted reporting editor
The Dallas Morning News